How to Run a Winter Tournament
Contact:
Sarah Lettre (207)626-5680 to discuss a date for your event. Pick a
couple of dates that would work for you. We just don’t want to have
two tournaments that would detract from each other – we want your
event to be as successful as possible.
Class List
Sarah will arrange for the mailing for your tournament. She needs
GOOD
DIRECTIONS to your
facility.
Insurance
We get coverage from the UPHA national office. Sarah Lettre will
take care of this for you.
Ribbons and Trophies
Sarah will order these and have them shipped to you or bring them
with her.
People
A.
Announcer and PA system.
B.
Judge.
Must be someone who teaches beginning riders. Please communicate
with Sarah about who you would like to choose.
We will supply a list or recommendations so that someone
appropriate will judge.
C.
Ringmaster.
Must be someone who can deal with a runaway or misbehaving horse.
D.
Ribbon and Trophy person.
E.
Gate Person/Paddock Master.
Lets everyone know what class is in and what class is next.
F.
Parking Director
Porta Potties
Please rent two even if you have a bathroom.
Food
Clients of the hosting facility provide food. Have your families
cook and bring lunch. Plan on about 250 people. Have you clients
bring:
Coffee, Tea, Hot Chocolate
Donuts
Soup or chili – something hot. Crock-pots work well
Hot dogs, Meatballs, sandwiches
Desserts
Plates, spoons, forks, knives, cups, bowls, mustard, ketchup,
relish, grated cheese, milk, sugar, salt & pepper, napkins, powdered
drink mix or soda or juice, tablecloths, garbage bags,
pot holders, serving spoons, spatulas or ladles, extension cords,
grill, coffee creamer, sweet&low.
Try to set up so that people can be served quickly (from both
sides of the tables).
Reimbursment
DEMONSTRATION
This
is a VITAL part of the tournament. We would like to introduce these
people to the exciting world of showing horses. Choose one or two
show horses who will look like fun, preferably with amateur or
junior riders. This demo is done during the lunch break after most
people have been served. If you cannot do the demo, find someone
else who will do it. PLEASE do not skip the demo.